Coming soon – new functionality to Papertrail

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The Papertrail platform will have Task Manager – the facility to create tasks to evidence corrective and preventative actions

 Llanfairfechan – 25 May 2017 – The forthcoming Task Manager functionality will enable users to create tasks to evidence corrective and preventative actions, thus providing enhance support to quality management systems already in place.

Tasks can be created on any record to aid other team members see what actions needs to be undertaken and when complete.  Users will be notified and be able to see what tasks along with any inspections are scheduled.  All completed tasks and notes are evidenced with the entire record history.

“The Papertrail team see many ‘to-do’ list apps in use whilst undertaking inspections and since the news that Wunderlist is no longer going to be supported by Microsoft we decided to incorporate the option to create, assign and set deadlines on tasks on individual records.” Commented Ben Scholes, CEO and Co-Founder.

Task Manager is scheduled to be available in Beta week commencing 1 June 2017, and the Papertrail development team would be grateful if your organisation would trial the Beta version, FREE of charge for a short period of time.  In return we would be grateful for all feedback and comments.

 

About Papertrail

The Papertrail platform was created out of the need to find an easier way to keep accurate records and demonstrate compliance for equipment inspections and audits.

Today, industry-leading partners, SMEs to larger enterprise and public sector organisations and their staff and contractors trust Papertrail to drive business efficiencies and optimise compliance by managing equipment inspections, certification and safety records.

 

Press contact information

Fiona Holland

fiona@papertrail.io

07774 274737

How to be your health and safety inspector’s best friend

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We’ve all seen the image of the person sawing off the branch they are sitting on.

And if you do an Internet search for ‘health and safety nightmares’ then you’ll find plenty of examples of madcap activities that seem to defy common sense… and certainly wouldn’t go down well with a health and safety (H&S) inspector.

There’s the construction plant operators playing football with diggers, for example. Or the worker using a colleague’s back as a bench for a circular saw. It’s easy to dismiss such far-out incidents as having little bearing on your own, safety-conscious operations.

On the flip side, it’s also easy to see H&S inspections as a chore, to be avoided at all costs. And there’s no doubt that passing an inspection can be a harrowing process, particularly since inspectors in most jurisdictions could potentially shut down your business.

The problem with this mentality is that a disdain for inspections may lead to a disdain for health and safety itself. And that could have serious consequences for your organisation.

Far better, then, to take the opposite view… and think about how you could become an inspector’s best friend by making their visit quick and painless.

The first and most obvious step in this process is obviously to make safety a priority and check for any potential hazards that need to be addressed.

Having a workplace that is visibly free of hazards probably goes about 95% of the way towards dispelling any concerns your inspector might have. But you may still need to deal with the lingering doubt that you’ve simply tidied everything up the day before the visit.

For this, you need to have documentation that proves your long-term commitment to safety.

As a retired warehouse inspector remembers: “I would always ask to see evidence of the most recent racking inspection, just to see when they last had their system independently checked in addition to the internal safety checks I would expect them to carry out.”

Having this information to hand is important, but it’s also worth bearing in mind that the way you present it can matter, too. A mass of crumpled inspection reports, dug out from a musty drawer, is hardly going to instill confidence in your safety regime.

On the other hand, being able to access reports online, in a way that is easy to scan and analyse, will go a long way towards showing safety isn’t something you just polish up for an inspector’s visit.

Wind energy: why bigger offshore turbines will need firms to be smart when it comes to inspections

 

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Imagine hanging off a rope to inspect a structure that’s as high as the Eiffel Tower. Now imagine the structure is packed with moving parts, some too large to fit in a soccer field, and is in the middle of the North Sea, where working conditions are rarely ideal.

That’s the environment facing engineers with the upcoming generation of offshore wind turbines.

As reported in Bloomberg, offshore wind turbines, already among the largest machines on the planet, are due to almost double in power by the middle of the next decade.

The quest for size is driven by cost: since wind power is proportional to the square of blade length, each increment in turbine span can harvest significantly more energy per machine.

That’s great news for developers, since having fewer, larger machines means you needn’t spend so much on things like subsea cabling. The cost reductions this can yield have even allowed German developers to starting planning wind farms that will not need subsidies.

But it means wind farm operators and construction companies will need to think hard about how they optimise inspections, on three accounts. The first is the sheer size and complexity of the turbines we will soon be seeing at sea.

The coming generation of turbines won’t only be the largest ever, but also the most technologically advanced. Most of their technology, from sensors to supervisory control and data acquisition systems, will be designed to make sure nothing goes wrong.

However, there will always be things that only a human can spot or fix. And keeping track of the status of thousands of components is challenging even for a human, so having a simple means of logging and accessing reports will be essential.

The second consideration is that larger turbines are much costlier to stop and fix. At full pelt, one of the planned 15-megawatt offshore machines could provide enough electricity to power almost 14,000 homes, or an entire town the size of Whitby.

Losing that amount of production, for any length of time, would be financially crippling. So, the onus is on inspection teams to make sure nothing is missed in those rare moments when a turbine can be permitted to stop for scheduled maintenance.

And third, there’s the safety angle. The wind industry has an enviable track record in keeping work-related accidents to a minimum, but exposing workers to bigger machines further offshore naturally increases the risk.

Hence, when it comes to inspections it’s not just the turbines that will need careful attention and meticulous tracking. It’s also the ropes, personal protective equipment and other materials the engineers will rely on. Having a good tracking system could save lives.

New mobile applications available for download NOW!

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This is a significant week for the team at Papertrail, launching the new and improved mobile applications, starting with iOS, the most popular mobile operating system used by the Papertrail community. The roll out of the improved android application will follow over the coming days.

You can download the apps from…
the iOS App Store
the Android Play Store

What’s new?

  • The Papertrail mobile applications provide users with the ability to update inspections offline, take photos and report faults. Current improved functionality includes:
    Improved sync performance – allowing access to real time data is important. No longer do you need to remember to press the sync button, providing there is internet access inspections are uploaded providing real time collaboration.
  • View images and PDF (uploads) – for many businesses it’s important that everyone has access to the right documentation and information where ever they are. Any record upload, such as PDF documents or inspection instructions are now all available to view from within the mobile application.
  • Scanning – not necessarily a new feature, but increasingly we are seeing more businesses use barcodes and RFID to close the loop on potential human error, and ensure teams are updating the correct record for the specific piece of equipment. A wide variety of barcodes including the Petzl data matrix can now be scanned.

What about the future….

We are constantly developing new and enhanced functionally for the mobile app, from push notifications to the ability to edit and add new records to the management system. The first feature to be launched will be an integration with Papertrail manufacturer partners for adding new records straight into the Papertrail account from either the DMM or Singing Rock mobile application.

Further partners are to be announced soon, to provide similar functionality.

Remember to sync your device before downloading the new mobile app, the Papertrail support team are always at hand should you require assistance.

Feature Summary

  • Data syncs automatically when the app is active and there is an internet connection.
  • View the full history (activities) on a record (with an internet connection).
  • Add multiple inspections at once, but with an inspection form per record being inspected.
  • Add/edit record name, inspection dates, frequency, comments and all fields (serial, manufacturer etc…)
  • View photos/PDF’s from the app (with an internet connection)

Renewables – an industry where time is money…

windfarmThose acquainted with wind power know that operating turbines is in fact dependent on split-second reactions and rapid responses to changing conditions. This requirement for operational flexibility has grown as the renewables energy industry has sought to bring down operations and maintenance (O&M) costs and thereby reduce the levelised cost of wind energy (LCOE).

The move from reactive to preventive or even predictive maintenance regimes, which have been shown to cut costs by 24% and 47% respectively, has forced wind farm operators to embrace new data-driven technologies and processes that improve efficiency.

Mastering the rapid exchange of detailed, accurate turbine operations data is critical for improving power output, reducing downtime and delivering meaningful management reports, all of which can have a very significant impact on wind farm profitability.
Read more in the Papertrail white paper…

Papertrail Demos: How We Help You Improve Compliance & Safety

Every client who signs-up to Papertrail is given an initial free 20-minute demonstration with our product specialist to see how we can support your compliance, efficiency and safety goals.

Our Demos imply no obligation but are a good way to see how our software solutions and apps will benefit your organisation. Before coming on a Demo, have a think about how our services could be useful. For example:

  • Do you use a lot of safety equipment or kit that needs regular inspections to ensure everyone using it is safe
  • Does your organisation have a range of compliance legislation that involves paperwork every year?
  • In your place(s) of work, does health and safety potentially impact: workers, contractors, or the general public?
  • Do you have assets, or are you managing assets that can cause serious headaches if they break or need repairs?
  • Are you looking to increase operational efficiency, reduce operational budgets, whilst maintaining a strong health and safety culture?

Papertrail could be the answer. We work with hundreds of organisations’ across the world, from small businesses to multi-nationals, to ensure their compliance activities are simplified, minimise risk and stay safe. Your safety is our business. We are on a mission to protect your team, contractors and customers from avoidable risk.

Read our Blog to find out more about how we work across a wide range of sectors.

Book a Demo Today: https://www.papertrail.io/uk/book-demo