Questions about GDPR?

If you’re working in a European Union (EU) business and you haven’t heard about GDPR already, then you should have… and you will in 2018.

The General Data Protection Regulation is an instrument by which the European Parliament, the Council of the European Union and the European Commission intend to strengthen and unify data protection for all individuals within the EU.

It has been variously called “a game-changer” and “the biggest shake up in 20 years.”

But for companies that must comply with it by May 25 this year, the regulation, which gives citizens much greater control their personal data, is potentially a bit of a headache.

The key thrust of GDPR is that it allows citizens to better control their personally identifiable information (PII). The EU says the regulation will give citizens:

  • The right to know when their personal data has been hacked, since organisations will have to inform individuals promptly of serious data breaches, and will have to notify the relevant data protection authority.
  • A clearer right to erasure (or the ‘right to be forgotten’), so when an individual no longer wants their data processed and there is no legitimate reason to keep it, the data will be removed.
  • Easier access to their data, including providing more information on how that data is processed and ensuring that the information is available in a clear and understandable way.
  • A new right to data portability, making it easier to transmit personal data between service providers.

For companies, the challenge will be to identify all relevant PII and make sure it can be easily provided to an individual or deleted if needed. And this PII can include all information about staff and customer certifications.

If you hold this kind of information on spreadsheets or other traditional methods, complying with GDPR could be a problem because you have to track down and take into account every single copy of documents containing PII.

That is why you might want to consider moving to a central, cloud-based system such as Papertrail. With Papertrail, you store all relevant certification data in one place, and can access it quickly and easily from anywhere.

You also benefit from holding the data in a highly secure environment, where access is restricted to the administrators you choose. In theory, Papertrail covers most of the GDPR boxes you need to worry about… but by all means get in touch for more information.

Contact us now for more information about how to make your business more efficient and compliant, no matter where you are.

How smart is your PPE management system?

Being smart is all the rage these days. You have smart watches, smart cars, smart TVs and even smart cities. But what about smart personal protective equipment (PPE) management systems?

According to a new white paper from Papertrail, smart PPE management is a reality now… and could be bringing benefits to your business today.

“These systems use automated remote data entry to create a permanent, one-time, cloud-based record of each PPE item, which can then be updated at any time with inspection records posted on site via a mobile device,” says the paper.

Doing this makes it easy to comply with the demands of professional bodies, meet standards for legal inspections, cut compliance administration, reduce risk for clients and workers, prevent equipment supply bottlenecks and extend the lifetime of PPE equipment.

A move towards smarter PPE management is being driven by shortfalls in current record-keeping approaches, which include spreadsheets and even paper-based files. These soak up administration time and are prone to errors.

Smart PPE management systems, on the other hand, can help cut administrative workloads by more than 90%. At the same time, the white paper notes, the volume of PPE that organisations must handle is increasing.

Research shows the global PPE market could increase at a compound annual growth rate of 6.5% between 2017 and 2022.

Much of this increase is down to corporate use: at the start of 2014 more than a million businesses and 10 million workers in Britain alone were estimated to carry out jobs involving some form of work at height every year.

Finally, tougher health and safety regulations means there is more of a duty on organisations to show that PPE equipment has been maintained and checked according to relevant standards.

Moving to a smart PPE management system can allow you to create and maintain a ‘digital certificate of ownership’ that registers every significant point in the lifespan of an item, from purchase through to disposal.

Furthermore, says the white paper, such smart systems are expected to grow in value over time, as they increasingly evolve to receive and manage status data from future generations of connected PPE devices linked to the rise of the Internet of Things.

“Indeed, over time these smart PPE systems are expected to become the foundation for much broader platforms that can be used for a wide range of applications, from inventory control through to safety compliance,” it says.

Important Health and Safety Events and Courses in 2016

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Health and safety, unlike some industries, isn’t a community of businesses in the traditional sense. It affects everyone, in every work environment, across dozens of industries and sectors. Different rules apply to different sectors, resulting in a wide range of training courses and events.

Papertrail is part of a group of organisations and companies that serve these industries; which is why we have collated this list of the most important health and safety events and training courses for the rest of 2016. We will make a list for 2017 later in the year.

 

This Year’s Events

Continue Reading…

Key Takeaways from HSE’s First Annual Science Review

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Behind the Health & Safety Executive’s (HSE’s) Helping Great Britain Work Well campaign are 850 scientists, from psychologists, microbiologists, and explosive specialists, working to understand how accidents happen and what can be done to improve the country’s safety record.

This campaign intends to use the most cutting-edge developments in science in order to affect a positive and lasting change on workplace behaviour – specifically, safety-related behaviour. Continue Reading…

Modern Rope Access Techniques You Need to Know

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Industrial rope access has proven to be a safe, efficient, cost-effective alternative to conventional at height work access methods.

Modern rope access applications include inspections, surveys, maintenance, electrical and metal work on wind turbines, towers, industrial plants, as well as some cutting and heavy material handling, with the right equipment and training. Continue Reading…

How Does Papertrail Save You Time and Money?

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Health and safety compliance was never meant to be about paperwork. Behind most laws are practical, real-world problems that need solutions. Managing health and safety, whether for yourself, boss or clients is about taking those practical steps, then documenting everything from equipment inspections to training. Continue Reading…

What Health and Safety Training Do Climbing Instructors Need?

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Climbing instructors need to be ready to work with climbers with a wide range of skills. From children who have just started to learn, to experienced adults who are training between outdoor bouldering sessions.

Instructors without the proper training and experience are a risk to those they are meant to support. Continue Reading…

Health and Safety in the Infrastructure Industry: What’s Required?

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A former government adviser warned the construction industry that health and safety is a “ticking timebomb”, as a result of HSE budget cuts.

The construction industry has been hiring in record numbers in recent years, thanks to a new post-recession boom in property and infrastructure projects. The tragic downside of this is the number of industrial incidents in building sites has doubled in recent years. Between 2001 and 2014 there have been 760 deaths on building and infrastructure sites. Continue Reading…