How to be your health and safety inspector’s best friend

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We’ve all seen the image of the person sawing off the branch they are sitting on.

And if you do an Internet search for ‘health and safety nightmares’ then you’ll find plenty of examples of madcap activities that seem to defy common sense… and certainly wouldn’t go down well with a health and safety (H&S) inspector.

There’s the construction plant operators playing football with diggers, for example. Or the worker using a colleague’s back as a bench for a circular saw. It’s easy to dismiss such far-out incidents as having little bearing on your own, safety-conscious operations.

On the flip side, it’s also easy to see H&S inspections as a chore, to be avoided at all costs. And there’s no doubt that passing an inspection can be a harrowing process, particularly since inspectors in most jurisdictions could potentially shut down your business.

The problem with this mentality is that a disdain for inspections may lead to a disdain for health and safety itself. And that could have serious consequences for your organisation.

Far better, then, to take the opposite view… and think about how you could become an inspector’s best friend by making their visit quick and painless.

The first and most obvious step in this process is obviously to make safety a priority and check for any potential hazards that need to be addressed.

Having a workplace that is visibly free of hazards probably goes about 95% of the way towards dispelling any concerns your inspector might have. But you may still need to deal with the lingering doubt that you’ve simply tidied everything up the day before the visit.

For this, you need to have documentation that proves your long-term commitment to safety.

As a retired warehouse inspector remembers: “I would always ask to see evidence of the most recent racking inspection, just to see when they last had their system independently checked in addition to the internal safety checks I would expect them to carry out.”

Having this information to hand is important, but it’s also worth bearing in mind that the way you present it can matter, too. A mass of crumpled inspection reports, dug out from a musty drawer, is hardly going to instill confidence in your safety regime.

On the other hand, being able to access reports online, in a way that is easy to scan and analyse, will go a long way towards showing safety isn’t something you just polish up for an inspector’s visit.

New mobile applications available for download NOW!

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This is a significant week for the team at Papertrail, launching the new and improved mobile applications, starting with iOS, the most popular mobile operating system used by the Papertrail community. The roll out of the improved android application will follow over the coming days.

You can download the apps from…
the iOS App Store
the Android Play Store

What’s new?

  • The Papertrail mobile applications provide users with the ability to update inspections offline, take photos and report faults. Current improved functionality includes:
    Improved sync performance – allowing access to real time data is important. No longer do you need to remember to press the sync button, providing there is internet access inspections are uploaded providing real time collaboration.
  • View images and PDF (uploads) – for many businesses it’s important that everyone has access to the right documentation and information where ever they are. Any record upload, such as PDF documents or inspection instructions are now all available to view from within the mobile application.
  • Scanning – not necessarily a new feature, but increasingly we are seeing more businesses use barcodes and RFID to close the loop on potential human error, and ensure teams are updating the correct record for the specific piece of equipment. A wide variety of barcodes including the Petzl data matrix can now be scanned.

What about the future….

We are constantly developing new and enhanced functionally for the mobile app, from push notifications to the ability to edit and add new records to the management system. The first feature to be launched will be an integration with Papertrail manufacturer partners for adding new records straight into the Papertrail account from either the DMM or Singing Rock mobile application.

Further partners are to be announced soon, to provide similar functionality.

Remember to sync your device before downloading the new mobile app, the Papertrail support team are always at hand should you require assistance.

Feature Summary

  • Data syncs automatically when the app is active and there is an internet connection.
  • View the full history (activities) on a record (with an internet connection).
  • Add multiple inspections at once, but with an inspection form per record being inspected.
  • Add/edit record name, inspection dates, frequency, comments and all fields (serial, manufacturer etc…)
  • View photos/PDF’s from the app (with an internet connection)

Papertrail Demos: How We Help You Improve Compliance & Safety

Every client who signs-up to Papertrail is given an initial free 20-minute demonstration with our product specialist to see how we can support your compliance, efficiency and safety goals.

Our Demos imply no obligation but are a good way to see how our software solutions and apps will benefit your organisation. Before coming on a Demo, have a think about how our services could be useful. For example:

  • Do you use a lot of safety equipment or kit that needs regular inspections to ensure everyone using it is safe
  • Does your organisation have a range of compliance legislation that involves paperwork every year?
  • In your place(s) of work, does health and safety potentially impact: workers, contractors, or the general public?
  • Do you have assets, or are you managing assets that can cause serious headaches if they break or need repairs?
  • Are you looking to increase operational efficiency, reduce operational budgets, whilst maintaining a strong health and safety culture?

Papertrail could be the answer. We work with hundreds of organisations’ across the world, from small businesses to multi-nationals, to ensure their compliance activities are simplified, minimise risk and stay safe. Your safety is our business. We are on a mission to protect your team, contractors and customers from avoidable risk.

Read our Blog to find out more about how we work across a wide range of sectors.

Book a Demo Today: https://www.papertrail.io/uk/book-demo

BP Deepwater Horizon: Lessons From a Crisis

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On  20 April 2010, whilst drilling an exploratory well at a depth of 5,000 feet, around 41 miles off the south-east coast of Louisiana, disaster struck BP Deepwater Horizon. The explosion and subsequent destruction of the oil well caused 11 deaths and billions worth of natural and economic damage along the Gulf of Mexico. Continue Reading…

Introducing Notifications: Faster, Simpler Updates From Your Team

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Management of compliance tasks, from making regular inspections of equipment and processes, to facilitating staff training and certification, can be a headache. We created Papertrail to make this easier. Two million data records later, we are just as committed to simplifying our customers’ workloads.

Continue Reading…

Key Takeaways from HSE’s First Annual Science Review

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Behind the Health & Safety Executive’s (HSE’s) Helping Great Britain Work Well campaign are 850 scientists, from psychologists, microbiologists, and explosive specialists, working to understand how accidents happen and what can be done to improve the country’s safety record.

This campaign intends to use the most cutting-edge developments in science in order to affect a positive and lasting change on workplace behaviour – specifically, safety-related behaviour. Continue Reading…

How Does Papertrail Save You Time and Money?

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Health and safety compliance was never meant to be about paperwork. Behind most laws are practical, real-world problems that need solutions. Managing health and safety, whether for yourself, boss or clients is about taking those practical steps, then documenting everything from equipment inspections to training. Continue Reading…

What Health and Safety Training Do Climbing Instructors Need?

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Climbing instructors need to be ready to work with climbers with a wide range of skills. From children who have just started to learn, to experienced adults who are training between outdoor bouldering sessions.

Instructors without the proper training and experience are a risk to those they are meant to support. Continue Reading…