What do you understand by ‘safety’?

What do you understand by ‘health and safety’? For many business leaders, health and safety is a compliance issue. For the good of society, we have legal checks and balances in place to minimise the chances of accident and infection in the workplace.

Some businesses treat these checks and balances in the same way as some motorists treat speed limits: it’s OK to bend the rules so long as you don’t get caught. In practice, this may mean ticking just enough boxes to give an impression of compliance.

But a growing number of organisations, in my view, are taking a different approach. They recognise that compliance is just a small part of what workplace health and safety is about. What is really important is risk reduction.

Think about it: if someone gets injured in your workplace then you face an increased risk of legal action. You risk operational downtime. Financial loss. Reputational damage. Staff discontent. Recruitment challenges.

On the flip side, having a good health and safety record can pay off with higher staff satisfaction, lower absenteeism and reduced legal, financial and reputational risk.

Seen this way, it makes sense to look at workplace health and safety as something worth investing in. And this investment need not stop with obvious measures, such as staff training and safety equipment procurement.

It could, and should, also cover all the systems and processes needed to maintain a high safety profile, including regular inspection schedules and a smart inspection-tracking platform. Anything else would be taking a risk.

  • Contact us about how to make your organisation safer and more efficient.

Get ready to change your view of PPE

If you know Papertrail then you’ll know we’re passionate about modernising the way personal protective equipment (PPE) is managed, to improve safety and efficiency while cutting costs.

It’s a message we try to spread in all our communications, including this blog. And it’s not just us who are banging the drum for more advanced PPE management.

DMM, for example, has been leading developments in PPE for more than 30 years, and is a big advocate for smarter management systems.

That’s why this month I’m delighted to welcome DMM’s product manager, Rob Partridge, on Papertrail’s first-ever webinar: ‘unlocking the secret to smart PPE management.’ This webinar is aimed at novice and experienced PPE managers alike and will help you:

  • See why PPE manufacturers such as DMM now recommend all their customers adopt smart management systems.
  • Understand how you can immediately save money and improve efficiency with smart PPE management.
  • Experience how quick and easy it is to implement smart PPA management systems.

The 45-minute webinar is completely free and will kick off at 4pm GMT on Thursday April 19th. Besides hearing from myself and Rob, you can get to ask us all those niggling questions you’ve been wanting to get answers to.

To make sure you don’t miss you place on this unique webinar, take a minute to sign up now and block out your diary at 4pm on the 19th. I look forward to you joining us for what will undoubtedly be a really valuable interactive session.

FREE WEBINAR – SIGN UP NOW!!

Making sure your white-knuckle experience is safe

How do you make sure your customers are perfectly safe while giving them the thrill of their lives? That’s the dilemma facing UK-based Zip World, which has built a business on pushing the boundaries of what is possible with a pulley suspended on a cable.

In 2013, for example, it established the record for the longest zip line in Europe, spanning a mile and sending riders along at more than 100 miles per hour. The following year, it opened Zip World Velocity, the first four-person zip line in Europe.

And in 2015 it inaugurated Zip World Caverns, the world’s largest fully underground zip line course. Other Zip World attractions, including Bounce Below, Zip World Fforest and Zip World London, all vie to offer thrill seekers the very best in white-knuckle rides.

Naturally, though, Zip World takes care to make sure its customers are perfectly safe all the time. Items such as carabiners and harnesses are inspected every month, while the cables and other zip line components are checked daily.

Carrying out the checks is only part of the story, though. As its business has grown, Zip World has needed to professionalise the way it recorded and stored inspection reports. So in 2014 the company introduced Papertrail to manage all of its inspection activity.

Today, the system handles more than 7,500 records on behalf of 46 members of staff, who deal with critical business functions ranging from employee qualifications and certification to the management of equipment across five venues.

The company is now enjoying a host of benefits too long to go through in a short blog post. But if you want to find out more, take a look at our new Zip World case study. And then get in touch to find out how your white-knuckle experience could be just as safe.

Contact us now for more information about how to make your business safer and more efficient.

Could ‘small data’ help cut offshore wind costs?

Talk of ‘big data’ is all the rage in the wind industry. The ability to crunch massive amounts of turbine data in near-real time is seen as a key way to help cut costs, particularly in operations and maintenance.

Offshore Wind Magazine, for instance, says “big data has a large role to play in areas such as turbine design, monitoring and maintenance.”

This is undoubtedly true. The problem for wind farm operators is that big data systems are complex and expensive. And sometimes it can be hard to see if the financial benefits they will yield are worth the investment.

Not all wind farm data requires a big number-crunching approach, though. Take equipment inspection records, for instance.

The mere act of using a platform such as Papertrail to track this data can yield significant benefits in terms of operational efficiency, cost reduction and worker safety.

And since it is delivered from the cloud in a software-as-a-service package, it couldn’t be easier to set up and use. It’s big data in terms of its capabilities and advantages, but decidedly ‘small data’ in terms of its drain on the business.

Papertrail is already being used to great advantage across the offshore wind industry, by major project developers such as Innogy Renewables UK and specialist contractors such as Offshore Painting Services.

Why not use this small data gem to help your renewables business run more safely, smoothly and cost-effectively, too?

Contact us now for more information about how to make your organisation safer and more efficient.

Let’s help the UK make working at height safer

I’m unaware of the last time working-at-height safety was a government priority. But last month the UK Government issued a call for advice on this very topic.

More specifically, a committee investigating working-at-height injuries and fatalities put out a statement, through an All Party Parliamentary Group (APPG) on Working at Height, seeking information to understand fatal fall causes and solutions.

The committee is concerned that falls from height, and falling objects, account for the highest number of preventable fatalities and injuries across all sectors in UK industry, according to the APPG.

“The APPG will seek to understand the root causes and propose effective, sensible measures to reduce this toll and send people safely home from work,” it says.

For now, the APPG is asking industry players to provide answers to eight simple questions, such as ‘what are the primary reasons for falls?’ or ‘are there specific measures you believe are necessary?’

As a business committed to improving operational safety through improved personal protective equipment management, at Papertrail we are naturally delighted that this issue has been taken up by the UK administration.

And we are keen to spread the word so the APPG gets as much support as it can from industries employing working-at-height practices.

To get involved, take a look at the APPG’s questions and submit your responses by March 2, 2018, to appg@workingatheight.info or Working At Height APPG, 32-34 Great Peter Street, London, SW1P 2DB.

Contact us now for more information about how to make your organisation safer and more efficient.

Questions about GDPR?

If you’re working in a European Union (EU) business and you haven’t heard about GDPR already, then you should have… and you will in 2018.

The General Data Protection Regulation is an instrument by which the European Parliament, the Council of the European Union and the European Commission intend to strengthen and unify data protection for all individuals within the EU.

It has been variously called “a game-changer” and “the biggest shake up in 20 years.”

But for companies that must comply with it by May 25 this year, the regulation, which gives citizens much greater control their personal data, is potentially a bit of a headache.

The key thrust of GDPR is that it allows citizens to better control their personally identifiable information (PII). The EU says the regulation will give citizens:

  • The right to know when their personal data has been hacked, since organisations will have to inform individuals promptly of serious data breaches, and will have to notify the relevant data protection authority.
  • A clearer right to erasure (or the ‘right to be forgotten’), so when an individual no longer wants their data processed and there is no legitimate reason to keep it, the data will be removed.
  • Easier access to their data, including providing more information on how that data is processed and ensuring that the information is available in a clear and understandable way.
  • A new right to data portability, making it easier to transmit personal data between service providers.

For companies, the challenge will be to identify all relevant PII and make sure it can be easily provided to an individual or deleted if needed. And this PII can include all information about staff and customer certifications.

If you hold this kind of information on spreadsheets or other traditional methods, complying with GDPR could be a problem because you have to track down and take into account every single copy of documents containing PII.

That is why you might want to consider moving to a central, cloud-based system such as Papertrail. With Papertrail, you store all relevant certification data in one place, and can access it quickly and easily from anywhere.

You also benefit from holding the data in a highly secure environment, where access is restricted to the administrators you choose. In theory, Papertrail covers most of the GDPR boxes you need to worry about… but by all means get in touch for more information.

Contact us now for more information about how to make your business more efficient and compliant, no matter where you are.

What if each item of equipment had a passport?

One of the great things about our data-driven age is the amount of information we can get on everything. From the calories in your breakfast cereal to the second-hand value of your car, information is just a few keystrokes away. And this is just the beginning.

Take personal protective equipment (PPE). Until recently, the most you might know about this was a) whether it was yours and b) where it was.

But since this equipment is essential for safety, it’s useful to know a bit more, like how much it has been used, by who, and for what. The ideal would be for every item to have its own passport: a record of its travels through life.

That ideal is rapidly becoming possible thanks to the advent of smart PPE management platforms such as Papertrail. This technology allows you to keep a track of every inspection from purchase to disposal, along with any extra information you may feel is useful.

This data can help you make decisions about what material to use for given tasks, for example, or when you may need to start thinking about ordering replacements.

Linking this information to each item of PPE is the first step in the ongoing evolution towards the Internet of Things, when intelligence will be embedded into everyday items.

In future, PPE items will be able to tell you where they are and what they are doing in real time, communicating via sensors and sending alerts when problems occur. We’re not quite there yet, but the passport concept is a good indication of the direction of travel.

Find out more about smart PPE management

Welcome to the wind farm technician’s worst hour

It’s a pretty thankless task, saving the world. Those massive wind turbines turning far out to sea need careful nurturing as they fight global warming and bring down the cost of energy.

To look after these gigantic machines, technicians must rise with the first light and prepare meticulously for the day ahead.

Each technician travels many hours a day, from home to a distant port and then out into the vast ocean, enduring drizzle, cold and wind. Then they climb into the belly of an air-slicing monster and scale hundreds of feet into the grey North Sea sky.

There they must stay alert for the tiniest details, like the hairline crack that gives away a budding blade failure or the flicker on a boroscope that signals a gearbox in trouble.

The work must be done carefully but fast: fading light, changing tide, wind picking up, a storm front moving in, can all add to the pressure to work as quickly as possible.

Still, though, every observation must be meticulously noted down, because tomorrow another technician could be climbing these same rungs and looking for the same hairline crack. Then it’s back to the vessel and the long, cold trip back to port.

All the technician wants to do now is get home, to a warm supper. They can’t, though. Instead, they must go to the office and log every note, every incident, every update, into the system, so tomorrow’s crews know where to go and what to look for.

That final hour, cursing as numb fingers make mistakes and numb neurons search for details, is the offshore wind farm technician’s worst. But it need not be so.

With Papertrail, the nightmare hour ceases to exist, because everything they do can be logged as they work. A crack on a blade? Save the photo on Papertrail. A check that a safety hatch is in working order? Add it to Papertrail. A missing harness? Notify it on Papertrail.

Then, as soon as the technician comes within reach of a mobile or Wi-Fi network, the notes on their mobile device flow seamlessly onto the system. So the technician steps off the vessel, waves goodbye, and heads home to get a good night’s rest before the next day.

 Working in renewables? Find out more about how Papertrail can make your life easier.

How smart PPE management is helping training firms

It’s increasingly clear that smart personal protective equipment (PPE) management can help companies with workforces operating in challenging conditions. But what of the companies that train those workforces?

If you are a training company specialising in, say, working at height, then taking good care of your PPE is as important for you as it is for your clients. Perhaps more so, in fact, since you’re supposed to lead by example.

No small wonder, then, that training companies have been among those moving quickest to embrace smart PPE. Take XI Training , one of the leading working-at-height compliance specialists in the UK.

XI Training used to use Microsoft Excel and Ideagen Q-Pulse systems for document management and compliance reporting. But Barry McLeod, sales and marketing manager, says it was “proving to be extremely onerous due to the volume of kit.”

The company switched to Papertrail … and the results have been spectacular. For one client, with operations in Shetland, XI Training estimates the switch from manual to smart PPE systems may have cut down time and effort by 60%.

XI Training is also benefiting from easier audits and greater all-round efficiency. McLeod says Papertrail is “good for clients, good for XI Training and good for colleagues who enjoy using the platform.”

Nor is XI Training alone on this. Other training companies, from C2 Vertical Safety in Sweden to 5th Point in Australia, are using Papertrail to wave goodbye to lost administration time, errors and poor asset utilisation. What about you?

Meet the companies managing PPE in a smarter way

Safety should always be top of mind in the workplace. But the upcoming A+A international trade fair and congress is a good excuse to make sure your health and safety systems are all up to scratch and in line with the latest best practice.

The show is always a great way to learn about safety-enhancing products and to exchange tips with industry peers. And if you look after personal protective equipment (PPE), it’s not just new products you should be checking out.

Companies around the world are also benefiting from smarter PPE management systems, which can help cut costs while improving safety.

The Australian working-at-height training firm 5th Point, for example, uses Papertrail to overcome what it calls the “daunting prospect” of inspecting industrial rope access equipment.

5th Point relies on equipment provided by DMM, which offers Papertrail as its standard PPE management system for customers.

Using the system, “you’re looking at saving up to 90% of your administration time during an inspection,” says Robert Partridge, product manager, without having an impact on health and safety standards.

That is probably why it has been adopted by companies whose workers operate in some of the harshest conditions in the world.

Technicians at Offshore Painting Services, for instance, maintain wind turbines out in the North Sea and cannot afford to work with faulty PPE.

The company uses Papertrail to help safeguard the integrity of its equipment, and has yet to suffer a lost-time incident despite logging hundreds of thousands of on-site man-hours.

If that’s the kind of PPE safety record you would like for your company, then book a demo or join us at A+A in Düsseldorf, Germany, from October 17 to 20.

  • Visit Papertrail at A+A at the DMM (Hall 6/F40) and SingingRock (Hall 6/C48) stands.