For the past seven years, 300 users have been using Papertrail.io across multiple sites. Papertrail is used across multiple facilities including Firbush Outdoor Centre, Pleasance Sports Centre & Gym, St Leonard's Land 25m Swimming Pool, FASIC Sport & Exercise Medicine Clinic and satellite sites such as Meggetland Boat House.
Additionally, there are four main sites in Edinburgh and one outside of the city. Another site at St. Leonard Land is in the process of setting up Papertrail document and equipment asset management modules.
Operations and centralised information have been effectively enhanced through the document and equipment management modules provided by Papertrail.
The University found a resolution to its challenges with the help of Papertrail.io. The platform's checklist editor was greatly appreciated for its ability to standardise equipment checks, while the mobile app was particularly useful for the grounds teams on the move.
The Papertrail app has provided outdoor staff with the opportunity to conduct checks while moving around site. They can now check goals, machinery and pitch surfaces via mobile phones. The checklist editor offers guidance to ensure a consistent approach across all checks.
The successful integration of the barcode scanning feature with the university's existing systems further solidified Papertrail's effectiveness.
The Checklist Editor feature in Papertrail is an invaluable tool for the teams at the University of Edinburgh, helping to standardise and improve the accuracy of their equipment checks. By using the Checklist Editor, the university can fully verify safety equipment, reducing the risk of accidents.
Through the Checklist Editor feature in Papertrail, the University has been able to ensure consistency, accuracy, and safety in their equipment checks, benefiting their operations and overall safety standards.
Additionally, the positive experience with the Papertrail customer support which assisted in organisation and tailoring the software to suit the University's specific needs when required.
Papertrail.io has not only addressed a number of challenges but also provided them with a platform for future enhancement and continuous support. The University's successful experience with Papertrail.io serves as a testament to its effectiveness in enhancing operations and centralising information storage for educational institutions.
By effectively overcoming the challenges encountered and providing solutions that meet the university's needs, Papertrail.io has proven to be an invaluable asset on this project.