Your Schedules, Perfected: Introducing Papertrail Schedule Manager

Let's be honest, managing inspections can feel messy. Have you ever tried to fit a complex compliance check into a rigid, one size fits all schedule? You know, when a piece of equipment needs a daily check, a monthly service, and a yearly audit? That's three different jobs, often tracked on three separate systems. It’s frustrating.

At Papertrail, we believe that complexity doesn't have to mean confusion. That's why we're so excited to introduce Schedule Manager, a powerful new tool designed to bring all your inspection workflows together in one simple place.

More Than Just a Frequency 

With other systems, every inspection is a single task. But with Schedule Manager, you can create a complete, reusable schedule. Think of it as a powerful bundle that includes not just a frequency, but also the right checklists and prompts for digital certificates.

The real magic is in its flexibility. You can apply multiple, distinct schedules like a Daily Check, a 6-Month LOLER Inspection and an Annual Audit all to a single record. This smart approach simplifies even the most complex compliance needs and gives you total peace of mind.

Key Features of Schedule Manager

Set Your Frequencies

With our Frequency Manager, you get to set the pace. Easily create custom inspection intervals, from 'Every 4 Hours' to 'First Monday of Every Month.' This core feature ensures every piece of equipment is maintained exactly when it needs to be, helping you eliminate oversight and keep your team safe.

Create and Reuse Schedules

Why start from scratch every time? With Schedule Manager, you can create a single schedule and use it across as many records as you need. For example, create a '6-Month LOLER' schedule just once, then apply it to every single piece of lifting equipment that requires that specific check. You could also create separate 'Day Shift Daily Schedule' and 'Night Shift Daily Schedule' schedules to trigger at 9am and 9pm, respectively, and apply them to all relevant equipment.

This powerful flexibility saves you time and keeps things consistent.

Trigger Checklists & Certificates

Attach detailed checklists to each schedule. This guides your team through every necessary step, making sure your inspections are thorough and standardised every time. You can also trigger digital compliance certificates to be completed with a schedule, giving you verifiable and easily accessible records for any audit.

Set Notifications & Permissions

Stay in complete control by choosing who can perform each inspection. Automated notifications act as helpful reminders, prompting the right people to take action exactly when they need to. This feature builds accountability, keeps tasks on track, and ensures nothing is ever overlooked.

Get Started with Schedule Manager 

Schedule Manager is more than just a tool, it's a whole new way of thinking about compliance. By giving you the flexibility to perfectly match your inspection needs, it simplifies your processes and makes your audit trail stronger than ever.

Ready to see it in action?

Book a demo today to see how Schedule Manager can transform your compliance and safety management.